Propovo is AI proposal software that replaces the usual chain of PDF attachments, scattered email threads, and separate signature tools with a single shared sales room. Instead of sending a static document, you share one branded link where a client can read the proposal, ask questions on a specific section, accept a quote, and sign the contract without leaving the page.
What it offers
The platform covers the full path from first draft to signed deal. You can start from a template, a CRM deal, or a short written brief, and the AI assembles a proposal using your existing logo, colors, fonts, and pricing. From there, everything lives in one room: the proposal itself, pricing tables, quotes, contracts, and a discussion thread tied to the exact section a client is reading.
Key capabilities include:
- AI drafting from a prompt, template, CRM deal, files, notes, or a meeting transcript, with reviewable edits before anything is applied
- Sales rooms shared as a private link, sent from your own Gmail, Outlook, or SMTP address
- Section-level comments so clients and colleagues can respond in context rather than in email threads
- View tracking that records who opened the proposal, which sections they read, and how long they spent
- E-signature and acceptance captured in the same room, with the accepted version kept on record
- CRM and workflow sync that updates HubSpot, Pipedrive, Salesforce, or Zoho CRM and can notify Slack or trigger a webhook when a proposal is accepted
Who it is for
Propovo is built for businesses that sell their time and expertise. Agencies and studios, consultants, IT and software teams, marketers, architects, photographers, coaches, and freelancers can all use it to present retainers, campaigns, builds, engagements, shoots, or programmes. Templates cover proposals, statements of work, quotes, contracts, and change orders, so the same room adapts to different deal types.
How it differs
A PDF by email cannot tell you which section a client lingered on, and a separate signature app splits the conversation across tools. Propovo keeps the current version in one place, records viewing activity, and lets the client accept and sign without a second product. A copilot suggests next steps based on recorded activity and drafts follow-ups for you to review before sending, rather than reading your inbox or predicting outcomes.
Sharing controls include password protection, link expiry, private drafts, and workspace permissions, so you decide what is visible and when. For teams that want proposals, quotes, and contracts to move together instead of stalling in an inbox, Propovo keeps the whole exchange in one room.
